The EU General Data Protection Regulation (GDPR) approved by the EU Parliament on 14 April 2016, goes into effect 25 May 2018. It applies to all companies processing and holding the personal data of data subjects residing in the European Union, regardless of the company’s location.

The Focus GDPR implementation supports the principle of “Privacy by Design”, that is, straight out-of-the box. Focus understands that its products and services will form part of the controls and processes that businesses will implement in order to meet some of their own GDPR obligations.

Steps

On the Customer window

• we now track every access or lookup of a customer record, even if you did not make or save any changes.
• when you save a record, we now write a detailed changes log to meet the GDPR requirement.
• clicking the delete button, in order to meet the “Data subject access requests”, Focus will apply stringent rules, as explained later under the “Right to erasure“

On the Marketing Window

• all exports to email, label, Excel or printer are tracked to meet the GDPR requirement.

To view/print the GDPR Compliance Data Portability Sheet

1. Go to Accounts> Sales Ledger > Customer
2. Search for product in the Product Codebox
3. Click the Print Previewicon or press SHIFT+ALT+P to view the GDPR Compliance Data Portability Sheet
4. Click the Printicon or press CTRL+P to print the GDPR Compliance Data Portability Sheet

Settings

Switch On EU GDPR Compliance

For the new GDPR features to take effect you have to switch-on GDPR compliance application in the Preferences window.

1. Go to Maintenance > Preferences > Other Preferences
2. Expand General > Section 3
3. Then tick the “Apply EU GDPR Compliance” box
4. In the “Data Portability Sheet” box select the “GDPR Compliance Report.rp document layout
5. Click the Save button