Focus Advanced Publishing Software Tutorial

Supplier’s Invoice

To Process a Supplier’s Invoice

  1. Go to Accounts > Purchase Ledger > Invoices
  2. Find a supplier in the Account Code box
  3. Check that the transaction Date and Period are correct.
  4. Enter the transaction Description, Reference and Analysis code and Invoice Total Amount.
  5. Enter the following  line details
    • Nominal Code: This acct will be debited
    • Stock Code: Required for Unit Cost calculation, otherwise optional
    • Stock Qty: Required for Unit Cost calculation, otherwise optional
    • Cost Code: Required for Unit Cost calculation, otherwise optional
    • Invoice Line Amount
  6. Click the Save button to post the transaction to the purchase ledger and job costing.
To Process a Supplier's Invoice

To Process a Supplier’s Invoice from a pre-existing Purchase Order

  1. Go to Accounts > Purchase Ledger > Invoices
  2. Click the Find Purchase Orders to select from a list of purchase orders. Press Enter to load a purchase order.
  3. Cross-check the following loaded details
    • Supplier code:
    • Date: defaults to today’s date
    • Reference: suppliers reference, optional.
    • Description: Invoice Narration
    • Nominal Acct: This acct will be debited
    • Invoice Total Amount
    • Stock Code: Required for Unit Cost calculation, otherwise optional
    • Stock Qty: Required for Unit Cost calculation, otherwise optional
    • Cost Code: Required for Unit Cost calculation, otherwise optional
    • Invoice Line Amount
  4. Click the Save button to post the transaction to the purchase ledger and job costing.
To Process a Supplier's Invoice from a pre-existing Purchase Order